2012-08-20

Learning to Juggle: Too Many Email Accounts!!

While at BlogHer I discovered that not everyone is aware of my absolute most favorite Gmail setting, and the single reason that I will NEVER use another email platform again (well maybe not never, but I can't see why I would change....)



WARNING: This will be picture heavy...I am a visual learner it helps me to have pictures when I'm trying to do something new.

Like many of the bloggers I know, I juggle multiple email accounts, I have one for my blog communications, one for my personal/professional use, one for my (now mostly unused) etsy site, and finally one for my craft show information.  Four accounts in total, that I have to check and monitor.  Fortunately Google and Gmail have made it very very easy.

I start out by logging into my most used account (of course that would be the one associated with my blog ;)  From there I head over to the email settings.  (go to the little gear in the top right and select "settings" from the drop down.)



This has all the settings and options for your gmail account - there are TONS of things that you can do here, this has been my favorite discovery to date.

This is what the settings menu will look like....


Click on the "Accounts and Import" tab (red arrow below)


Then select "Add another email address you own" (blue arrow)

Enter your other email address....and click on "Next Step"
I chose to un-check "Treat as an alias", I'm still learning about this feature (its newer) but basically from what I understand how Gmail handles your replies from different email accounts.

Once you do this you will have a confirmation link and code sent to your other email address, you will have to log out of your primary email and log in to this secondary email.  Open the confirmation email, click on the link, and you're all set.  You can log out and go back to your primary email address.


Ok...deep breath....take a potty break...we are almost done.....

Go back to the Accounts and Imports tab in the settings menu - there are a couple more items to attend to. 

First off you want to select the radio button shown below, this will make it so your response come from the email address that received the email.


OK....last step....

After checking the button above, scroll down a little and click on the option "Add a POP3 mail account you own", enter your secondary email address and select "Next Step"  You will see the screen below.  The POP Server information and SSL check box will be automatically populated for you. I select the "Label incoming messages as" as well, that way I can quickly and easily filter for messages sent to that email address.


That's it - you will now start receiving emails from multiple accounts in your one primary email account.  Doing this you can have up to 6 (I think) email addresses coming into one place.

The only thing you have to keep in mind is there can be a lag time between when an email is received by the email address and when it makes it to your primary email address.  If you are expecting an email you can go back to Settings>>Accounts and Imports - you can see what email address are linked in, when they were last checked, and you will have the option to "check email now" (if you go up to the second picture you can see this option towards the bottom of the picture).

I hope this helps you - and please let me know if you have any questions or if anything is not clear!!

Next month I will share with you how I use labels to help me sort through and organize the ridiculous number of emails I receive daily!!

5 comments:

  1. I love this feature too!! This is a great tutorial!! :)

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  2. Can you hide the other email once you have linked it? I hate switching back and forth but one of my email accounts gets so much spam that I would hate for it to always be in my stream.

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    1. You can go to the settings of that email address and select "edit info" for that email address under the "Check Mail From Other Accounts" heading. There you can set that email to go directly to the archive and skip the inbox, this way you only have to see those emails if you select that label (from your label list on the left hand side).

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  3. Thank you so much for the tutorial!! I have been wondering how to do this! Oh, you've saved my sanity! :D

    Sofia

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  4. Great tutorial! This is one (of the many) reasons I can't understand why so many of my friends still have Yahoo!, or even worse, hotmail accounts!

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